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What counts as a valid receipt or invoice for travel reimbursement?

To get your business travel expenses reimbursed smoothly, your receipt or invoice needs to include all the required details.

✅ A valid receipt must include:

      • Vendor name

      • Transaction date

      • Itemized list of goods or services with prices

      • Total amount paid

✅ A valid invoice must include:

      • Vendor name
      • Your name or your entity’s name
      • Itemized breakdown of goods/services with pricing
      • Total amount
      • Proof of payment (e.g., "paid" stamp or confirmation)
      • Transaction date

Pro Tip: If a name appears on the receipt/invoice, it must match your name or your entity’s name.

🚫 These documents are not valid for reimbursement:

      • Hotel booking confirmations

      • Flight or travel itineraries/tickets

      • Bank statements or screenshots of transactions

      • Credit card slips from a card terminal

      • Invoices without proof of payment (e.g., pre-payment invoices)

Please ensure that you submit a proper, finalized document. This will help avoid delays and ensure that everything is processed quickly.

Valid receipt and invoice examples: 

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